Professional Business Headshot Agreement Terms

The professional business headshot session fee is $350 and covers the following: 

  • A 30 minute portrait photography session at a pre-set time and location, either in studio or on location, for one person. Travel fee may apply. Please inquire about group rates.

  • A minimum of 5 images presented to you in a private online proofing gallery.

  • Two high-resolution digital images of your choosing.

  • Additional images can be purchased at $150 an image or ask us about our full gallery special.

Your fee is non-refundable but a session can be rescheduled due to illness or other unforeseen circumstances; please notify Carrie Vines at least 48 hours before your session if you must reschedule. If the weather isn't agreeable on the day of the session, we will reschedule to another date. If there is a chance of rain or heavy winds in the forecast, Carrie will notify you a day or two before the session. Please note that the use of cameras (still and video) other than the photographer’s is prohibited during your session.

Headshot Agreement Form

This is an agreement contract between the above referenced Client Name, known for the purposes of this Agreement as "CLIENT," and Carrie Vines Photography, known for the purposes of this Agreement as PHOTOGRAPHER. CLIENT and PHOTOGRAPHER agree to the following:

1. Services

1.1. PHOTOGRAPHER agrees to reserve the scheduled session date, time and location to provide the CLIENT with the service of a Photo Shoot Session upon payment of session fee in full.

1.2. Cooperation: The parties agree to cheerful cooperation and communication for the best possible result within the definition of this session. PHOTOGRAPHER is not responsible if key individuals fail to appear or cooperate during photo sessions or for missed images due to details not revealed to PHOTOGRAPHER.

1.3. CLIENT warrants that he or she has actual authority to agree to the use of the likeness of all persons included in portrait(s) and shall indemnify and defend PHOTOGRAPHER in the event of litigation arising out of such use.

1.4. PHOTOGRAPHER will take photographs of CLIENT during the photo session(s). Within 3 days of session, PHOTOGRAPHER will give CLIENT online access to a password-protected web gallery of proofing images. Images will be low-resolution proofs for online viewing only. CLIENT will have access to the proofing gallery for 7 days. CLIENT will select 2 images per session from the gallery as final images from the session. PHOTOGRAPHER will deliver the final 2 images via an online file transfer service within 3 days of CLIENT's notification of final selection. The final images will include complete retouching.

1.5. CLIENT understands and agrees that PHOTOGRAPHER will deliver 2 final retouched full-resolution images (per session) at 300 DPI via an online file transfer service. Additional images may be purchased at the current studio pricing.

1.6. CLIENT understands and agrees that low-resolution images in the online proofing gallery may not be reproduced, screen captured or distributed or printed by any means whatsoever. Doing so is a violation of the Federal Copyright Law.

2. Copyright and Licensing of Images

2.1. CLIENT understands and agrees that PHOTOGRAPHER owns the copyright to all images and reserves all rights to them. PHOTOGRAPHER has unlimited worldwide rights to the images, including full and exclusive commercial and reproduction rights.

2.2. PHOTOGRAPHER grants to CLIENT a commercial usage rights for the purchased final images from each individual's session. This includes posting of images on client's website, social media, and in print. All other rights are reserved by PHOTOGRAPHER. Rights granted may not be transferred or assigned, in whole or in part, whether voluntary or by operation of law without the express written consent of PHOTOGRAPHER. This agreement is not a work made for hire. CLIENT may not sell the images in either digital or print form.

3. Payment

3.1. CLIENT agrees to pay for the session in full to retain the agreed upon date for service.

4. Rescheduling and Cancellation

4.1. In the unlikely event that PHOTOGRAPHER is unable to provide the services on the scheduled date, the CLIENT may reschedule the session and the terms of this Agreement to a future date or terminate the agreement without further action.

5. Limit of Liability

5.1. Services provided are non-refundable.

5.2. If for any reason CLIENT is not entirely satisfied, please communicate with PHOTOGRAPHER immediately so the issue can be resolved. Reshoots will be done at the sole discretion of PHOTOGRAPHER.

5.3. In the unlikely event that photographs have been lost, stolen, or destroyed for reasons within or beyond PHOTOGRAPHER's control, PHOTOGRAPHER's liability is limited to scheduling a new session in order to complete services paid for. PHOTOGRAPHER is not responsible for refunding any fees or any other expenses or fees paid by CLIENT to any third party such as a hair and/or makeup artist.

5.4. CLIENT understands and agrees that PHOTOGRAPHER is not responsible for or liable in any way for any damage to or loss of CLIENT's belongings or for any personal injury to CLIENT before, during or after the session.

5.5. CLIENT shall indemnify, defend and hold harmless PHOTOGRAPHER and its agents and employees from and against all claims, damages, losses and expenses, including but not limited to attorney fees arising out of or resulting from the performance of the work described in this Agreement.

5.6. Both parties agree to seek a third-party mediator or arbitrator for any disputes that arise as a result of this Agreement.

Headshot Agreement Form

Would you prefer an studio session or outdoor session? If you're not sure, that's ok! We can go over the options.
If you have a specific location in mind, please note here.
Anything else I should know about your session?